Privacy Policy

Effective Date: 2 April 2026
Umaad Sheikh Solicitors is committed to protecting your personal data and respecting your privacy.
Umaad Sheikh Solicitors is a trading name of Umaad Sheikh Law LTD (Company No. 16590180), a law firm authorised and regulated by the Solicitors Regulation Authority (SRA No. 8012926) in England and Wales.
This Privacy Policy explains how we collect, use, store, and protect your personal data when you use our website and legal services.

1. Who We Are

Data Controller:
Umaad Sheikh Law LTD (trading as Umaad Sheikh Solicitors)
ICO Registration Number: ZB940593
Contact Details:
Email: law@umaadsheikh.co.uk

Address:          Woodgrange House,
46 Woodgrange Road,
London E7 0QH

2. The Personal Data We Collect

We only collect personal data necessary to provide legal services and meet our legal obligations.
This may include:
Identity Data

  • Full name
  • Date of birth
  • Identification documents (e.g. passport, driving licence)
  • Proof of address

Contact Data

  • Email address
  • Telephone number
  • Postal address

Legal & Financial Data

  • Information relevant to your matter (e.g. mortgage details, agreements, immigration information)

Verification Data

  • Identity verification results (e.g. electronic checks)
  • Video consultation records (where applicable)
  • Audit logs and timestamps

Technical Data

  • IP address
  • Browser type and device information
  • Website usage data

Communication Data

Emails, enquiries, and correspondence

3. How We Collect Your Data

We collect your data when:

  • You contact us via our website, email, or telephone
  • You instruct us or book an appointment
  • You provide documents or information relating to your matter
  • You attend a consultation (including video calls)
  • Third parties (e.g. lenders, brokers, or other solicitors) provide relevant information
  • You use our website (via cookies and analytics tools)

4. How We Use Your Personal Data

We use your personal data to:

  • Provide legal advice and services
  • Verify your identity and comply with regulatory requirements
  • Manage your matter and maintain records
  • Communicate with you
  • Prevent fraud and meet legal obligations (including AML requirements)
  • Improve our website and services

We do not sell your personal data.

5. Legal Basis for Processing

We rely on the following legal bases:
Contract – to provide legal services
Legal obligation – to comply with regulatory and legal requirements
Legitimate interests – to operate and improve our services and prevent fraud
Consent – where required (e.g. cookies)

6. Identity Checks and AML

As a regulated law firm, we are required to verify your identity.

This may include:

  • Reviewing identification documents
  • Conducting electronic verification checks
  • Retaining records as required by law

7. Sharing Your Personal Data

We do not sell or rent your personal data.

We may share your data with:

  • Other solicitors or professionals involved in your matter
  • Lenders, brokers, or financial institutions (where relevant)
  • Identity verification providers
  • IT and secure system providers
  • Regulators, courts, or authorities where required by law

All third parties are required to process your data securely and in accordance with data protection laws.

8. International Transfers

Some service providers may process data outside the UK.

Where this occurs, we ensure appropriate safeguards are in place, including:

  • UK International Data Transfer Agreements (IDTA)
  • Standard Contractual Clauses

9. Data Retention

We retain your data only as long as necessary:

  • Most legal files are retained for at least 6 years
  • Some records may be retained longer to comply with legal, regulatory, or insurance requirements

10. Data Security

We implement appropriate security measures, including:

  • Secure systems and document handling
  • Encryption of sensitive data
  • Restricted access controls
  • Use of trusted service providers

11. Your Rights

You have the right to:

  • Access your personal data
  • Correct inaccurate data
  • Request deletion (subject to legal obligations)
  • Restrict or object to processing
  • Request a copy of your data
  • Withdraw consent (where applicable)

You also have the right to lodge a complaint with the Information Commissioner’s Office (ICO).

12. Cookies

Our website may use cookies to improve functionality and user experience.
You can control cookies through your browser settings. Where required, we obtain your consent for non-essential cookies.

13. Failure to Provide Data

If you do not provide required personal data, we may be unable to provide legal services.

14. Changes to This Policy

We may update this Privacy Policy from time to time. The latest version will always be available on our website.

15. Contact Us

If you have any questions about this Privacy Policy or how we handle your data, please contact us:

Email: law@umaadsheikh.co.uk